Write a personal out-of-office message, a team "we've received your email" auto-reply, or a holiday closure notice. Pick a tone, fill in the details, and copy the result — assembled instantly, no sign-up, no AI rewriting your words.
Subject: Out of office until [date]
Hello, Thank you for your email. I'm out of the office until [date] and will reply after I return. Best regards, [your name]
Fields you leave blank show as [bracketed] placeholders so nothing slips through unfilled. Everything is assembled in your browser — nothing you type leaves this page.
Three things: when you'll be back, whether the sender should expect a reply from you or resend later, and who to contact if it can't wait. Skip the reason unless you want to share it — "on vacation" sets expectations better than silence, but it's optional. Everything else is decoration.
A specific response promise ("within one business day" beats "as soon as possible"), your actual business hours so off-hours senders know why it's quiet, and a line telling people not to resend — duplicate messages are the main cost of a vague auto-reply. Saying a real person will answer helps too; people assume auto-acknowledgments mean bots.
Send the acknowledgment once per conversation, not once per message — replying to every email in a thread reads as spam and can trigger mail loops with other auto-responders. Most shared inbox tools (Repliqo included, via its automation rules) fire on new inbound conversations for exactly this reason.
Personal out-of-office lives in your mail client (Gmail: Settings → Vacation responder; Outlook: Automatic replies). For a shared address like support@, use your inbox tool's automation: in Repliqo, add an automation on the inbox with the "Send an automatic reply" action and paste your message as the template.
Repliqo automations include a "Send an automatic reply" action — paste the message you just wrote as the template, and every new conversation in your shared inbox gets acknowledged once, automatically.